Software and System Requirements for Online Workshops

Software to be used during the Online Workshops

For the purpose of all our online workshops, we employ the following softwares: 

1. InteDashboard: A Team-Based Learning Software that allows facilitation and streamlining of Team-Based Learning classes in face-to-face and online settings. 

2. Zoom Video Conferencing: Zoom allows to connect up to 100 participants on a video call, helping in facilitation of Team-Based Learning class modules, where instructors and learners are located remotely in different physical locations. 

What Equipment Do I Need to Use? 

  • An internet connection – broadband wired or wireless (3G or 4G/LTE)

  • Speakers and a microphone – built-in or USB plug-in or wireless Bluetooth

  • A webcam or HD webcam - built-in or USB plug-in

  • Or, a HD cam or HD camcorder with video capture card

To use Zoom you will need one of the following: 

  • Computer: Windows or Mac computer with speakers and a microphone. (Note: Webcams are recommended but not required.)

  • Mobile Device: iOS or Android 

  • Phone: mobile, desk or landline 

To use InteDashboard, you can log-in in one of the following: 

  • Computer: Windows or Mac 

  • Mobile Device: iOS or Android

Install the Zoom Client or Mobile App

  • The web browser plug-in will download automatically when you start or join your first Zoom meeting, and is also available for manual download.

  • Download the Zoom Client for Meetings here

Helpful Hints

  • Always remember to mute your mic when you're not speaking. This prevents painful feedback.

  • Turn off non-essential software that may be using the internet while you are in a Zoom meeting.

  • If your internet connection becomes unstable, disable your webcam (stop video) and enable only when you need to speak.

  • If you are using the chat feature and want to send a private message to another participant, double click on their name in the participants list and make sure you are not sending the message to 'everyone.'

Zoom: Guide for Participants 

Join A Zoom Meeting: ​

  • Click on the link shared with you

  • Click 'launch application' which will install the Zoom app on your computer. If needed, you can also install the app by following the directions on their website, https://zoom.us/

  • After the Zoom app is installed, your meeting will start. 

  • If needed, click "join audio conference by computer" to connect your headset/microphone. 

Once the meeting has started you will see the Zoom menu bar at the bottom of the screen. If you do not see the menu bar, move your mouse slightly and the menu will appear. The menu bar may disappear in full screen mode. 

From the menu bar you can:

  • Mute/unmute your audio

  • Stop/start your video

  • Configure your settings for items such as audio and video

  • Invite more people to join by email, IM , SMS (mobile users) or meeting ID

  • View a list of participants

  • Share your desktop (everything you have open) or select a specific application to share (for example, Google Docs)

  • Send a message to one person (private chat) or to all participants

  • Record the meeting (if you have been granted permission)

  • Leave or end the video meeting

Enter the Zoom Meeting: 

Your meeting host/instructor will provide the URL to the Zoom room. Simply click the URL or paste into your browser of choice to open the meeting.

Audio and Video Setup: 

After launching the Zoom meeting from the meeting URL, you will be prompted to join the room’s audio. Zoom allows audio participation through your computer’s internal speakers, a headset, or a phone line. The initial step of joining the audio by computer looks like this: 

Should you experience problems connecting your audio, click the arrow next to the microphone icon in the bottom-left hand corner, choose “Audio Options”, then “Test Computer Audio”. Built-in and peripheral webcams will turn on automatically when the meeting launches.

If you need to change your audio/video input device, click the arrow next to the microphone/camera icon and select the appropriate device.

Mute Yourself: 

To mute yourself so others cannot hear you, click on the microphone icon in the bottom-left corner. To unmute, click the microphone icon again. Follow the same process to turn the webcam on and off.

Participants List: 

The participants list shows all the active members in the meeting, including your instructor(s) and fellow students. To open the participants list, click “Participants” in the bottom menu. This will open a list on the right-hand side of the meeting screen. You can mute yourself or change your display name by hovering over your name in the participants list.

Raise and Lower Hands, and Display Other Statuses: 

Let your instructor know you have a question by raising your hand. This will place a hand icon next to your name in the participant list until you choose to lower it. You can access this feature in the Participants window. If you're using the latest version of Zoom, there are also options to ask the meeting host to go faster or slower, and you can also indicate "yes" and "no" as shown below:  

Share Screen: 

Participants are able to share applications or documents using Share Screen, assuming the instructor has granted sharing rights. After selecting “Share Screen”, Zoom will present a list of all active applications and available desktops on your computer. You may also choose to share a whiteboard or iPhone/iPad.

When the screen is shared, the bottom navigation menu will move to the top of the screen. To reposition the menu, simply click and drag.

NOTE: By default, screen share opens in full screen. If you have the participants list and chat windows open (they will display on the right-hand side of the meeting), the windows will be hidden in full screen. Either click “Exit Full Screen” in the upper right corner or re-enable the windows by clicking “Manage Participants” and “Chat”.

The annotation toolbar allows participants to draw and make comments on the shared screen. Your instructor may choose to disable this feature.

To end the screen share, choose “Stop Share”.

Swap Screen: 

If you want to see the podium video (video of the class) in a larger screen, you can click on the icon to the let of the full screen icon, which should be located to the right of the list of videos at the top.

View Shared Screen with Side-by-side Mode: 

To see a shared screen and the participants at the same time, you can use side-by-side mode. When viewing a shared screen, click on the dropdown arrow that says "View Options." Select the checkbox to enable side-by-side more, or deselect it to turn off side-by-side viewing. 

Chats: 

Chats may be sent either to all members of the meeting or privately to specific individuals. Choose the appropriate person for private chat using the dropdown menu next to the “To:” field. Your instructor may choose to disable private chat, in which case chats are sent to all participants in the room.

NOTE: If you enter a Zoom room after the meeting has begun, the chats received prior to that time will NOT be available in the chat window.

To save the chat transcript, select the “More” menu and choose “Save Chat”. You may also send the transcript to your email by choosing “Send File”.

Additional Resources: 

https://support.zoom.us/hc/en-us/articles/201362033-Getting-Started-on-PC-and-Mac